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CLIENTS

Bill Overton has played a major role in moving libraries for over 23 years. Much like your particular library project, Bill believes each move is like a snowflake. They all have to be managed differently, based on the client’s needs, building conditions and the scope of work. The following references are examples of unique projects all having specific needs. The common goal was that they were all accomplished within the designated time frame and in a professional manner.

Fuller Theological Seminary
Martin Kearney
Stegeman and Kastner, Inc.
310-570-0995 (cell)
mkearney@s-and-k.com

library movingCurrently in the planning process as the move is scheduled for December, 2008. With a relatively short time frame to move over 35,000 linear feet of material, it will be essential that the move be coordinated accurately. O & A will develop a labeling sequence that will allow the mover to work simultaneously in at least five different locations.

Each shelf will be labeled and this labeling will allow a local mover to relocate these collections with minimal experience in moving libraries. A local mover is essential due to the budget allocation and for the tight lead time that will be given to the successful mover. Our responsibility also includes a backup plan in case the compact shelving is not fully installed. We are involved with the construction manager, the construction company, McMurray Stern and the library to assist in the coordination of moving during the Xmas break. It is essential that the move be completed by January 5th as the contractor is scheduled to start the renovation of the old library.

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Yale Law School Library
Lillian Goldman Law Library
Bonnie Collier
203-432-7228
bonnie.collier@yale.edu

library movingBill’s relationship with Yale Law School dates back to 1995 and over these 12 years we have moved over 1.5 million books. From simple shifts to accommodate construction needs, to converting every book to “LC” classification (700,000 items).  The conversion from a unique classification system to the standard LC Classification may have been one of the most challenging projects. “ Bill had developed a move plan that kept the needs of the library, students and faculty in the forefront.  During the planning process, Bill was never afraid to say ‘I don’t know’ said Bonnie Collier, Move Coordinator, however you can be assured he had produced answers for the next meeting.”

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University of Wyoming

Ann Borsheim
MBA - Architecture Design
ab@bma-architecture.com
307-672-3134 library moving

O & A has been involved in the planning and the management of the book relocation project for the Coe Library on the campus of the University of Wyoming. The planning started during the 1st quarter of 2008 and is anticipated to continue through 2009. The University is presently building an addition to the Coe Library and simultaneously renovating sixth floors of the existing library. Our responsibilities include developing a phasing plan that detail where each collection will be moved on a temporary basis.

In addition, once the construction is completed, O & A will be responsible for the final layout of all collections. The plan has been based on the existing construction schedule and we have taken into account the needs of the library. O & A developed the scope of work along with the RFP and was instrumental in hiring a professional library mover. The responsibilities of coordinating the new shelving, the mover and the miscellaneous furniture vendors rest solely with Overton & Associates. Since the time-line is tight for each phase, overlapping each vendor activities will be essential. The move consists of at least 5 phases which includes moving over 850,000 volumes twice.

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Ferguson Library - Stamford, CT

Nick Bochicchio
nboch@fergusonlibrary.org
203-351-8202 library moving

O & A has been contracted to help facilitate the renovation of the main library. Consisting of five levels, our responsibilities will be to coordinate all related vendors while the contractor completes each floor. Detailed planning is needed to insure availability of library collections and to maintain services to the public. We developed an RFQ which enabled the library to hire the mover that they felt offered the highest value. Again coordination of new shelving, moving into the new area upon completion of construction is paramount. We have been constantly reviewing cost saving opportunities in terms of moving and re-utilizing existing shelving units. Our contract will extend through 2009 and feel free to call the library for further details.

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Santa Rosa Junior College

Frank P. Doyle Library
Will Baty, Director
707-527-4392
wbaty@santarosa.edu

library moving

In August of 2006, Overton & Associates completed a successful relocation project for the Santa Rosa Junior College, Frank P. Doyle Library.  Particulars for the project consisted of:  moving over 75,000 volumes, periodicals, and microfilm cabinets.  The move was completed over a five day period utilizing only 70% of the budgeted man-hours.

  • Map the collection
  • Develop a detailed move plan
  • Determine the fill ratios
  • Label collections & new shelving
  • Assist in choosing local mover
  • Coordinate vendors
  • Train the mover
  • Supervise the mover

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Hampden Sydney College
Eggleston Library
Dr. Sharon Goad
434-223-6197
sgoad@hsc.edu library moving

Hamden Sydney College hired Overton & Associates to manage and execute the move into their new library. The move encompassed relocating over 300,000 volumes and over 600 sections of free standing shelving. The move was accomplished within the designated time frame and within budget. The success of the move was the ability to measure the collection and utilize these measurements in order to coordinate the exact shelf for each book. The move was complicated by the integration of two journal collections the movement of compact shelving from electrical to mechanical assists. Before the first book was moved, Overton & Associates had prepared an extensive spreadsheet that highlighted the destination of each book/journal.

The four months of planning, measuring and mapping of the collections was the key ingredient to the success of the project.

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Folger Shakespeare Library
Richard Kuhta
202-675-0327
rkuhta@folger.edu
library moving

Bill was responsible for coordinating five separate moves while the Folger Library’s stack areas underwent extensive renovation. "Even when we had to make an emergency move, Bill’s 'can do' attitude was our assurance that the move would still be handled professionally" said Richard Kuhta. "The key to the project was the development of a software program that was designed to track each book while it was being transported off-site and while the collections were in storage. The moves consisted of approximately 20,000 volumes (per move) but the uniqueness of the collection and the special handling that was needed made this project a complex transition."

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Fox Chase Cancer Center
Talbot Research Library
Karen Albert, Director
215-728-2710
karen.albert@fccc.edu

library movingOverton & Associates was hired to assist in creating the optimal growth rates for the Talbot Research Library while it under went an extensive renovation. The goal of the renovation was to create a greater amount of seating and computer space. By creating additional seating office areas, the shelving and book collection space had to be sacrificed. Overton & Associates measured each title of the journal collection and prepared a report that determined the growth potential of the journals. This report was generated through the utilization of customized spreadsheets that determine the growth space for each title and the number of year’s growth for all active journals. By knowing where each title was to start, it enabled the easy shifting of the material without closing the library or compromising services.

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Livingston Public Library, NJ
Amy Hyfler
973-992-4600
hyfler@bccls.org

library moving

In 2005, Livingston Public Library hired Bill as the move consultant to assist the library in the planning process of their move into the new addition. Bill’s responsibilities were to prepare a scope of work, write the RFP, recommended a mover, supervised the mover and execute the move plan. "Bill’s calming personality and how he dealt with construction delays, anxiety attacks from staff and communicating directly with the move team’s supervisors was our assurance that the move would be a success," said Amy Hyfler, Move Coordinator. The move encompassed the coordination of moving 200,000 volumes, 100 sections of shelving and all office personnel during a 2-week period.

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library moving, overton & associates





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